Listed here are the concerns academics most frequently enquire about available access, the REF access that is open, RPS and UCL Discovery.
You need, contact the Open Access Team if you can’t find the answer.
About available access
Start access means making research magazines freely available on the internet, without re re payment limitations, in accordance with few restrictions on re-use.
There are two main forms of available access. Green available access means making a form of your projects, often your final accepted manuscript, openly for sale in an institutional repository such as for instance UCL Discovery or a discipline-specific repository such as for example European countries PubMed Central, susceptible to any publisher embargo period on available access. Silver available access means making the posted form of your projects available access regarding the publisher’s site, once it really is published, often under an imaginative Commons licence. Silver access that is open needs a cost, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).
UCL encourages Green available access where outputs are posted in registration journals or under a book publishing model that is traditional. Writers must upload the ultimate accepted manuscript of most outputs to UCL’s Research Publications Service (RPS). The Open Access Team is going to make the manuscript access that is open UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo duration on available access).
Many research funders need grant-holders in order to make their magazines available access. See our funders web web page to learn more. Contact the Open Access Team for certain advice.
REF available access policy
To qualify for submission to another location REF, log articles and meeting procedures accepted for publication after 1 April 2016 need been deposited within an open access repository. At UCL, scientists must upload their documents to UCL’s Research Publications informative outline Service (RPS).
- It is advisable practice to upload your paper to RPS just because it’s accepted for book. Outputs perhaps perhaps not uploaded inside the period that is requiredsee whenever can I upload to RPS?) can’t be submitted to your REF. Because the policy encourages available access for several outputs, every paper must certanly be uploaded.
- The version to upload could be the final accepted manuscript (after peer-review, but prior to the publisher’s typesetting).
- The Open Access Team can make your paper access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access). See additionally Exceptions into the REF policy:The journal’s embargo duration is simply too long / the log will not allow available access.
The REF policy relates to journal articles and seminar procedures. Including documents presented at a seminar, or section of a seminar procedures, but will not add abstracts and posters. Letters and editorials often have initial research, plus some procedures distribute them towards the REF. Generally speaking, the accepted manuscript variation of letters and editorials should really be uploaded to UCL’s Research Publications Service (RPS).
If RPS identifies an abstract as a meeting paper, it is possible to replace the production kind. Near the top of the complete record in RPS, beside the production kind, you will notice a tiny pencil symbol. Simply Click you will be able to select “conference abstract” or “poster” instead on it, and.
UCL’s policy is the fact that outputs of all of the kinds should really be uploaded to RPS. The REF access that is open encourages writers to produce outputs such as for instance publications and guide chapters openly available. Devices of Assessment can show their wider dedication to access that is open their REF Environment statements.
Documents must be deposited because right after acceptance as you possibly can. Papers accepted for book from 1 April 2016 to 31 March 2018 will likely be qualified to receive distribution to your REF should they had been deposited in a available access repository within 90 days of very very first publication that is online. Papers accepted following this date must certanly be deposited in a open access repository within 90 days of acceptance. Nevertheless, an exclusion is applicable for outputs accepted after 1 April 2018 that have been deposited within 90 days of first publication that is online perhaps maybe not within 90 days of acceptance.
In certain procedures, UCL’s Research Publications provider (RPS) discovers documents of documents in databases like Scopus and online of Science, centered on your RPS search settings, and will be offering them for you to “claim”. Factors to consider that your particular documents are recorded in RPS over time to satisfy the due date for you really to upload the ultimate accepted manuscript. You are able to do this either by claiming these documents inside the period that is three-month or by producing documents manually (see our help guide to recording a book in your RPS profile).
You really need to upload your final accepted manuscript. This can be instead described as the “final author version”, “final manuscript” or “post-print”.
Full details can be found on our which variation to upload page.
You ought to ask the author that is corresponding your co-authors for the last accepted manuscript to enable you to upload it. Instead, the journal might have the ability to give you a copy which you can use. When you have perhaps not had the oppertunity to search for the final accepted manuscript, contact the Open Access Team.
Whenever asking non-UK writers when it comes to last accepted manuscript you should use the explanation that is following
British research funders need British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript, that is form of the content that has been peer-reviewed but without publisher’s typesetting, would be made access that is open UCL Discovery following the embargo period on available access, based on the publisher’s policy. Fulfilling this requirement possesses significant effect on future financing.
The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher copy-editing and typesetting.
Although the accepted manuscript contains all changes as a result of peer-review, it will not usually contain changes made during copy-editing and typesetting. In the event that you would rather to upload a variation which has these changes, you may either duplicate them to the accepted manuscript, or ask the publisher for the subsequent variation that may be made available access.
It’s every UCL writer’s obligation to make certain that the ultimate accepted manuscript is uploaded to RPS. Where a paper is co-authored by a number of UCL researchers, just one of them has to upload the paper to RPS. if your paper involves writers at one or more British institution, the accepted manuscript must be uploaded to every organization’s repository.
In the event your paper was uploaded to a different institution’s repository or perhaps a topic repository, yet not to RPS, in the needed duration (see whenever can I upload to RPS?), it may possibly be possible to show so it complies aided by the REF policy. Contact the Open Access Team, providing the Address associated with paper when you look at the other repository, to go over this.
Though it is each writer’s obligation to steadfastly keep up their magazines documents in RPS, writers can delegate usage of another person with an RPS account – an administrator or PA, as an example. Delegates can handle book documents and upload files to them, although the writer must make provision for the ultimate accepted manuscript. To create up a delegate, in RPS get to Menu, then within the My Account section go to Account Settings>Manage Delegates.
In which a paper is co-authored by a number of UCL researchers, only 1 of them has to upload the paper to RPS.
No. Documents be eligible for an exclusion through the REF access that is open, and they are qualified to receive submission to the REF, where:
- once the paper had been accepted, the writer to who the paper is attributed within the REF distribution had been used at A british HEI aside from UCL, and it’s also extremely hard to find out (from every other repository) so it complies utilizing the policy.
- as soon as the paper had been submitted, the writer to whom the paper is attributed within the REF distribution had not been used at A uk HEI.
If i will not be at UCL at the time of the REF that is next. Do we nevertheless need certainly to upload?
Yes. It is necessary that most documents that come under the insurance policy are uploaded, in order that they meet the criteria for distribution – no matter where the writers are based during the time of the next REF.